Purchase2Pay - A more efficient way to process invoices

Hexagon Software provides users with a web portal that enables the authorisation of purchase orders to be efficiently controlled.

Our Purchase2Pay solution extends the power and simplicity of Dream Financials and delivers significant efficiency and productivity gains by eliminating the need to manually scan and distribute copies of purchase orders and invoices for approval by authorised managers.

Invoices related to a purchase order are automatically matched and checked. The system then automatically sends email alerts to users and directs them to their own work area on the online portal to review and authorise purchase orders and invoices. Reminders are automatically sent if authorisation has not been given within predetermined timescales.

If multiple authorisations are required, the system ensures that invoices are not passed until all stakeholders have been involved.

Hexagon Software streamlines the whole Purchase2Pay workflow process to deliver increased efficiency, faster approvals and greater control over costs.

Key Benefits

• Improves accuracy of budgetary control over expenditure – before it’s incurred
• Fully validates requests against specified business criteria
• Supports commitment accounting
• Automates invoice payments and posting of completed transactions into the purchase ledger.

Importantly, Purchase2Pay solution shares all the features and conventions of Dream to make it easy and intuitive for users.

Work From Any Location

A cloud-based extension to the Dream Financial Management solution is being launched, providing access to Dream functionality from any device or location.

Users will be able to view, authorise and dispute orders and invoices from their mobile phones or enter orders and document postings from a secure web application.

The hosted application will provide options to authenticate using existing enterprise or Microsoft credentials. It also allows a choice of social network logins such as Facebook, LinkedIn, Google, etc. This eliminates the need to remember and manage additional user IDs and passwords.

The application will be available on a pay-as-you go basis.